P&R Terms of Reference

The committee will be responsible for the following:-

1. All matters of finance, inclusive of:-

• Consideration of draft expenditure proposals, as prepared by the Proper Financial Officer and setting the Annual Precept
• Consideration of all requests for one off grant aid and financial support from outside bodies
• Consideration of recommendations received from the General Purposes Committee for expenditure
• Quarterly financial statements
• Quarterly internal and, annual internal, and external audits
• All banking transactions
• Receiving and approving all cheques for payment
• Appointing authorised signatures for bank accounts

2. Service Level Agreements with the following Town and Parish Councils:-

• Stalbridge Town Council
• Marnhull Parish Council
• Motcombe Parish Council

3. The committee will provide detailed reports for all of its meetings to Full Council

4. The committee may instruct the Town Clerk to action correspondence, prior to a Full Council meeting, providing the content is for information only and the response will not interfere with any decision that Full Council may take, when receiving and adopting the report.

5. The committee will review the Town Council's Standing Orders and Financial Regulations, Risk Assessment and any relevant addendums on an annual basis.

6. The committee will review burial charges, allotment rents, and letting fees for the Town Hall accommodation on an annual basis, prior to the annual precept meeting.