Gillingham Town Council

Monthly Officers report to members

GILLINGHAM TOWN COUNCIL

Officers report to members November 2011

1. CCTV cameras – Work to replace the receiving equipment is due to start on 24^th November.

2. Horsefields – Bloor Homes has been notified of the compromise lump sum payment amount, as agreed at the November Policy and Resources Committee meeting. A response is awaited.

3. Cherryfields /Swallowfields – No further progress

4. Staffing Review - A staffing review has been carried out, with a report and breakdown of anticipated employment costs, for three options for the FY 2012–2013, presented to a meeting of the Staff and Salaries Committee. The review included staffing levels, individual member’s roles and responsibilities, and a timetable for recruiting a replacement member of staff for the retiring Office Manager. The costs for the selected option have been included in the draft precept.

5. Festive Lighting. Lighting plaques and 80no 4ft trees have been erected. Delivery date for the 30ft tree is Saturday 26^th November.

6. Stalbridge Service Level Agreement- Street cleaning, and cleaning of the public conveniences, will continue for a further one year period from April 2012.

Officers report to members October 2011

1. CCTV cameras – The contractor has been instructed to proceed with the replacement of the receiving equipment.

2. Horsefields – The management plan has been completed. Quotations have been obtained from two local contractors. Recommendations on the amount of the lump sums required from Bloor Homes, in lieu of a commuted sum, and for one off maintenance to bring the site up to an adoptable standard, for presentation were agreed at the October meeting of the Policy and Resources Committee.

3. Cherryfields /Swallowfields – No further progress

4. Staffing Review - A staffing review will be carried out, with a report and breakdown of anticipated employment costs for the FY 2012–2013 presented to the November meeting of the Staff and Salaries Committee, for a recommendation to go forward to the Precept meeting. The review will include staffing levels and hours of working following the launch of the Community Hub, roles and responsibilities, and a timetable for recruiting a replacement member of staff for the retiring Office Manager.

5. Festive Lighting. A report was presented to the October meeting of the General Purposes Committee. Good progress has been made with the arrangements for the 2011 festive lighting. Expenditure should be well within budget. Problems have been encountered with the road closure. Approval now has to be obtained from the Road Space Management Team at DCC and a 30 page application form completed. An application has now been made, under the 1847 Town Police Clauses Act, for a 10minute closure (the maximum allowed) to give just enough time to parade down the High Street with the switch on ceremony and carol singing taking place at the front of the High Street car park, to avoid having to complete the 30 page application form, which also has to be submitted at least 13 weeks before the closure date. A further Working Party meeting took place on the 20^th October and a report will be presented to the November meeting of the General Purposes Committee.

6. Stalbridge Service Level Agreement - The current agreement ends on 31^st March 2012. Stalbridge Town Council has set up a Working Group to review the current arrangements and present recommendations to the Council for ongoing street cleaning and cleaning of the public conveniences from April 2012. A decision has been promised prior to the Precept meeting.

Officers report to members September 2011

1. CCTV cameras - A report with recommendations on the phasing, and annual funding required, to complete the upgrade was presented to the September meeting of the Policy and Resources Committee.

2. Gillings Play Area at Wyke - The revamped play area was formally reopened by the Mayor on Friday 9^th September.

3. Horsefields – The management plan has been completed. Quotations are being sought from two local contractors. Lump sums will be negotiated with Bloor Homes, in lieu of a commuted sum, and for one off maintenance to bring the site up to an adoptable standard, for presentation to the October meeting of the Policy and Resources Committee.

4. Cherryfields /Swallowfields – An update from Mike Coker confirming that NDDC will be pursuing this matter was presented to the September meeting of the Policy and Resources Committee.

5. Gillingham Direct - The provisional launch date is during late October The hub will need to operate for at least a full month, to establish demand, before a staffing review can be carried out, with a report and breakdown of anticipated employment costs for the FY 2012–2013 presented to a November meeting of the Staff and Salaries Committee for a recommendation to go forward to the Precept meeting for staffing levels, roles and responsibilities and employment costs, including a timetable for recruiting a replacement member of staff for the retiring Office Manager.

6. Festive Lighting - The Working Party met on the 15^th September. A report will be presented to the October meeting of the General Purposes Committee. Good progress has been made with the arrangements for the 2011 festive lighting. A further meeting will take place on the 6^th October.

7. Stalbridge Service Level Agreement - The current agreement ends on 31^st March 2012. Stalbridge Town Council has set up a Working Group to review the current arrangements and present recommendations to the Council for ongoing street cleaning and cleaning of the public conveniences from April 2012.

8. Risk Assessment - The annual review of the risk assessment covering all areas of Town Council responsibility including Insurance Holding and Health and Safety Check lists is in progress A report will be presented to the October meeting of Full Council. The Assets Register listing all of the Town Council assets was updated prior to insurance renewal in July. The full Risk Assessment and the Assets Register are available for inspection at the reception desk.

GILLINGHAM TOWN COUNCIL

Officers report to members August

1. CCTV cameras. PC Chris Nutt attended the August meeting of the Policy and Resources Committee to explain the proposals to update the CCTV system. Costs have been established and a report with recommendations on the phasing, and annual funding required, to complete the upgrade, will be presented to the September meeting of the committee.

2. Multi Play Unit Gillings Play Area - The installation of the unit and the erection of a perimeter fence around the play area, including two entrance gates, has been completed. Safety surface is still to be installed after the turf has taken and a swing refitted. Following completion the play area will be formally reopened by the Mayor

3. BMX Bike Jumps Ham Farm - A site visit took place on13th August. The Play Area Working Party will consider two design options after confirmation from NDDC that the lump sum from Persimmon Homes in lieu of the provision of area, as included in the Section 106 Agreement, has been received.

4. Horsefields – Following the completion of a management plan and after obtaining two quotations from local contractors, lump sums will be negotiated with Bloor Homes, in lieu of a commuted sum, and for one off maintenance to bring the site up to an adoptable standard, for presentation to the Policy and Resources Committee.

5. Cherryfields /Swallowfields - District Cllrs to pursue this matter with the Operations Manager at NDDC.

6. Gillingham Direct- The launch date is to be set for early October The hub will need to operate for at least a full month, to establish demand, before a staffing review can be carried out, with a report and breakdown of anticipated employment costs for the FY 2012–2013 presented to the November meeting of the Staff and Salaries Committee for a recommendation to go forward to the Precept meeting.

Officers report to members July

1. CCTV cameras - A report identifying 8 key camera locations, listing repairs required outside the scope of the maintenance agreement and the costs involved, to provide constant images of a quality suitable for use in court in support of a prosecution, has been prepared by Custom Security for presentation to the Policy and Resources Committee. PC Nutt attended July meeting of the committee to explain the proposals. The report will also be made available to the Crime Prevention Panel.

2. Multi Play Unit Gillings Play Area - Preparatory work for the installation of a new multi play unit has been completed. The installation of the unit and the erection of a perimeter fence around the play area, including two entrance gates will be completed by the end of the month.

3. BMX Bike Jumps Ham Farm - Following the unexpected notification from NDDC of a lump sum payment and commuted sum in lieu of the provision of a local play area on the Persimmon Homes part of the Ham Farm development, to be used for enhancement of the existing play facilities at the Ham Farm development, costs have been obtained for the design and installation of a bike ramps and a bike track that will provide a more durable surface providing a safer environment and requiring far less maintenance. The Play Area Working Party will consider the two options. Confirmation is still awaited re funding availability.

4. Alcohol Ban Hardings Lane Recreation Ground - Signs displaying information regarding the alcohol ban and ‘No Dogs’ signs have been obtained and erected at the entrance to the recreation ground at a high level to prevent vandalism.

5. Extension to footpath at Peacemarsh - Mr Howard has agreed that DCC will fund the scheme including the removal of a tree and relocating the lighting column.

6. Persimmon Homes Peacemarsh - GTC has confirmed that there will be no delay in signing up to the land and play area transfer when the legal process has been completed. NDDC is meeting the legal costs involved. Members of the Policy and Resources Committee agreed at the July meeting that an inspection of the play areas will be undertaken by our own certificated staff, rather than an independent inspector, organised and paid for by the developer, to avoid any delay. The costs for any work identified to bring the areas up to an adoptable standard will be met from the sum already agreed for bringing the open spaces land up to an adoptable standard, as included within this figure is a sum for fencing, as identified by the Open Spaces Group on a 2004 inspection of the site, which will not be required.

7. Horsefields - Lump sums, in lieu of commuted sum, and for one off maintenance to bring the site up to an adoptable standard to be negotiated and approved by the Policy and Resources Committee.

8. Cheryfields /Swallowfields - District Cllrs to pursue this matter with the Operations Manager at NDDC.

9. Liter Bins - Four new litter bins will b ordered after tonight’s meeting.

Officers report to members June 2011

1. Adverse winter weather conditions - A meeting of the Working Party took place on 31^st March. A report was presented to the June meeting of the General Purposes Committee. A site meeting has taken place with DCC Highways and the position for the bins at five of the six new locations, as identified by the Working Party, agreed. A report will be presented to the July meeting of the committee.

2. CCTV cameras - The camera has been removed from St Martins in Queen Street. PCSO Nicky Fear is searching for a new location for the camera in Queen Street. Details of erection and setting up costs will be presented to the Policy and Resources Committee when they become available. The first of the biannual maintenance visits has taken place. A report listing repairs required outside the scope of the maintenance agreement and the costs involved is being prepared by Custom Security.

3. Multi Play Unit Gillings Play Area- A replacement unit has been identified by the Play Area Management Working Party. A report containing costs for the new unit and for the erection of a perimeter fence around the play area, including two entrance gates, was referred to the Policy and Resources Committee for funding approval.

4. BMX Bike Jumps Ham Farm - A report containing design, installation, planning application, and ongoing inspection and maintenance costs, was presented to the June meeting of the General Purposes Committee. Following the unexpected notification from NDDC of a lump sum payment and commuted sum in lieu of the provision of a local play area on the Persimmon Homes part of the Ham Farm development, to be used for enhancement of the existing play facilities at the Ham Farm development, costs are being obtained for the design and installation of a bike ramps and a bike track that will provide a more durable surface providing a safer environment and requiring far less maintenance.

5. Alcohol Ban Hardings Lane Recreation Field - An explanation of the powers the local police have, following the introduction of the alcohol ban, together with an estimate for signs to advertise the alcohol and dog bans, was presented to the June meeting of the General Purposes Committee. Signs displaying information regarding the alcohol ban and No Dogs Signs have been obtained for erection at the entrance to the recreation field at a high level to prevent vandalism.

6. Extension to footpath at Peacemarsh- The correspondence, from the DCC Lighting Engineer and DCC Traffic Management Team Leader, has been forwarded to Mr Miles Butler at DCC asking for it to be forwarded to the appropriate Officer following the recent staff restructuring.

7. Allotment and Burial Land- Expressions of interest have been submitted for the use of land at the rear of St Martins Queen Street for allotments and the [purchase of land in the ownership of the trustees of the estate of the late Mrs Martin at Wyke for use for burials.

Officers report to members May 2011

1. Policy for dealing with adverse winter weather conditions - A meeting of the Working Party took place on 31st March. Report will be presented to the June meeting of the General Purposes Committee.

2. CCTV cameras - The camera has been removed from St Martins in Queen Street. PCSO Nicky Fear is searching for a new location for the camera in Queen Street. Details of erection and setting up costs will be presented to the Policy and Resources Committee when they become available.

3. Multi Play Unit Gillings Play Area - The multi play unit has been removed from the Gillings Play area as it was unsafe and beyond economic repair. Some parts have been recovered and used to repair the multi play unit at Hardings Lane Recreation Ground. A meeting of the Play Area Management Working Party is to be arranged to identify replacement play equipment and present a report to the General Purposes Committee.

4. War Memorial restoration – Site meeting to be arranged to discuss landscaping proposals and relocation of recycling bins. No response received from Kevin Morris regarding permission to carry out work to a listed monument located in a Conservation Area. A third quotation is being obtained from an Accredited Stone Mason to satisfy requirements for grant applications.

5. Peacemarsh Bus Shelter - The cost of installing a hard surface to meet the requirements of the bus company is being established.

6. BMX Bike Jumps Ham Farm - A report containing design, installation, planning application, and ongoing inspection and maintenance costs, will be presented to the June meeting of the General Purposes Committee.

7. Alcohol Ban Hardings Lane Recreation Ground - An explanation of the powers the local police have, following the introduction of the alcohol ban, together with an estimate for signs to advertise the alcohol and dog bans, will be presented to the June meeting of the General Purposes Committee.

8. High Street Public Conveniences - The replacement pod has been installed. The young person responsible for starting the fire is now going through the Restorative Justice Process and was sentenced to a 9 month referral order. The Mayor will be explaining the consequences of his actions for the Town Council and for the wider community. The young person will also have to participate in a community pay back scheme. The number of hours, and the supervised work he will be asked to do, has still to be decided.

9. Extension to footpath at Peacemarsh - The response from the DCC Lighting Engineer regarding the relocation of the lighting column will be presented to the June meeting of the General Purposes Committee.

Officers report to members April 2011

1. Tree Surgery Somerset Close - Completed

2. Spoil heap removal Cemetery - Completed

3. Spoil heap removal Orchard Park Allotment Site- Completed. Two additional plots resulting from this have been allocated

4. Policy for dealing with adverse winter weather conditions- A meeting of the Working Party took place on 31^st March. Report will be presented to the June meeting of the General Purposes Committee. In the meantime the Office Manager will consult with DCC Highways, regarding positions for bins. The bins currently in place will be removed and stored until the autumn.

5. Recruitment of apprentice to the ground staff team- A meeting of the Staff and Salaries Committee will be arranged following the appointment of committee members at Annual Council meeting

6. Bi annual servicing of the 16 CCTV cameras- In progress reports are being provided following each visit.

7. Replacement of the CCTV monitoring equipment in the control room- Installation of new equipment completed

8. Allotments- A meeting of the Allotment and Burials Working Party was held on 21^st March to review rule 14 regarding plot swapping. A report containing recommendations on changes to rule 14 was approved. Allotment holders have been notified. Neils Yard at Peacemarsh has been contacted regarding the possibility of renting / leasing land for allotments

9. War Memorial restoration– Site meeting to be arranged to discuss landscaping proposals with Berenice Deakin. No response to date from Ken Wilson regarding relocation of recycling bins, or from Kevin Morris regarding permission to carry out work to a listed monument located in a conservation area. A third quotation is being obtained from an Accredited Stone Mason to satisfy requirements for grant applications.

Officers report to members March 2011

1. BMX Bike Jumps Ham Farm- Quotations are being obtained for design and installation.

2. Orchard Park Allotments- Fencing and spoil removal has been completed. Vacant plots have been reallocated

3. Tree Surgery Somerset Close- Contractor has been instructed to proceed

4. Spoil removal Cemetery- Contractor has been instructed to proceed

5. Policy for dealing with adverse winter weather conditions- A Working Party meeting has taken with DCC Asset Management Engineer, Alan Muncaster, and a report presented to the March meeting of the General Purposes Committee. A further meeting of the Working Party has been arranged for 31st March.

6. Recruitment of apprentice to the ground staff team- The Town Clerk and Works Manager have attended a presentation at Kingston Maurward Agriculture College.

7. Bi annual servicing of the 16 CCTV cameras-The successful contractor has been notified and the contract with the existing service provider cancelled from the end of March

8. Replacement of the CCTV monitoring equipment in the control room- The successful contractor has agreed the specification with Dorset Police to meet current performance standards, and any future requirements that may be introduced, together with compatibility the Weymouth and Bournemouth Control Rooms. Installation will take place during April

9. Cemetery Chapel Electrical installation- Internal wiring and installation of heaters has been completed. On lifting floor boards damp was discovered under the suspended floor which if not dealt with will result in timber rot. Ventilation bricks will be installed and the heating left on a low setting for a number of weeks to help to remove excessive moisture levels from the building.

10. Allotments- A meeting of the Allotment and Burials Working Party was held on 21st March to review rule 14 regarding plot swapping. A report will be presented to the April meeting of the General Purposes Committee.

11.Lodden Fields maintenance - The contractor will be instructed to proceed as soon as the go ahead is received from the Town Council’s solicitor.

12. Internal Fitments for Number One Chantry Fields- A visit has been arranged to Wimborne TIC to view and, if suitable, collect shelving and a counter for Number One Chantry Fields

Officers report to members February 2011

1. BMX Bike Jumps Ham Farm- Report to be presented to the March meeting of the General Purposes Committee, listing insurance company requirements and the estimated cost for public liability insurance cover.

2. Fencing and spoil removal at the Orchard Park Allotments- Contractors will be instructed to proceed following ratification of the Minutes for the February meeting of the Policy and Resources Committee at tonight’s meeting.

3. Tree Surgery Somerset Close- Contractor will be instructed to proceed following ratification of the Minutes for the February meeting of the Policy and Resources Committee at tonight’s meeting.

4. Spoil removal Cemetery- Contractor will be instructed to proceed following ratification of the Minutes for the February meeting of the Policy and Resources Committee at tonight’s meeting.

5. Policy for dealing with adverse winter weather conditions- A Working Party meeting has been arranged, with DCC Asset Management Engineer, Alan Muncaster, for Thursday 3rd March.

6. Resourcing of peak season workload and recruitment of apprentice to the ground staff team- Proposals for resourcing peak season workload and the recruitment of an apprentice from August 2011 were presented to a meeting of the Staff and Salaries Committee prior to tonight’s meeting.

7. Bi annual servicing of the 16 CCTV cameras- The successful contractor will be notified following ratification of the Minutes for the February meeting of the Policy and Resources Committee at tonight’s meeting.

8. Replacement of the CCTV monitoring equipment in the control room- The successful contractor will be notified following ratification of the Minutes for the February meeting of the Policy and Resources Committee at tonight’s meeting.

9. Cemetery Chapel /Pavilion- electrical installations- Quotation will be presented to the March meeting of the General Purposes Committee.

December/January 2011

This report provides members with an update on outstanding matters and also provides the administrative staff with a record of the current situation, and action required, to progress these matters to a satisfactory conclusion.

1. War Memorial – A detailed survey was carried out on the 11^th January by an accredited conservator and consultant.

2. CCTV Cameras and monitoring equipment –A second quotation is being obtained for the replacement of the monitoring equipment in the control room, and for routine maintenance of the CCTV Cameras, under the terms of a Service Level Agreement.

3. BMX Bike Jumps- On open spaces land at the Ham Farm Development - a pre planning application enquiry has been submitted to NDDC. The response was inconclusive. The interpretation is that planning permission is not required. A request has been made to the Environment Agency for a representative to attend site meeting to discuss, and hopefully resolve, the concerns raised, a further approach will then be made to the Town Council’s insurers.

4. Traffic Management Working Party- A report on a meeting with Mr Howard DCC Eastern Area will be presented to the February meeting of the General Purposes Committee.

5. Gritting Policy- The formulation of a gritting policy will be an agenda item for the February meeting of the General Purposes Committee.

6. Lodden Fields land transfer- There has been a delay in completion pending repair of two defective street lights. Responsibility for future maintenance of the lights and footway will transfer to NDDC on completion. A Banner Homes representative has promised that repairs will be carried out. Quotations for one off, and on going, maintenance will be presented to the Policy and Resources Committee on completion of the transfer. The winding up of the Management Company will take place following the transfer of the play area,

7. Prowting Homes Development Peacemarsh – NDDC has informed Persimmon Homes representative, Ed Worrall, that the freehold transfer of the of the open paces land and play areas at the former Prowting Homes site, to Gillingham Town Council, can go ahead, using the services of the Solicitor currently acting for NDDC in this matter. Responsibility for the ongoing maintenance of the footpath / cycleway adjoining the River Stour will transfer to NDDC. The adoption of the play areas will be subject to an independent safety inspection carried out by a qualified inspector with the cost for any rectification work required added to the cost of one off work.

8. NDDC owned open spaces land in Gillingham- NDDC has been notified that GTC wishes to continue with the freehold transfer of the Open Spaces, land listed in Table 2 of the Land Acceptance document, dated November 2009, to Gillingham Town Council. In line with the motion passed at Full Council in May 2010.

November 2010

1. Lodden Fields – The Freehold transfer from the developer of the Open Space land has been completed. North Dorset District Council has provided an undertaking that it will maintain the footpath, including the lamp standards / lights adjacent to the footpath that runs through the open space land. Quotations have already been obtained, and presented to this committee, for both the one off remedial work, and the ongoing maintenance work, and approval obtained to appoint the nominated contractor to proceed following completion of the transfer. The winding up of the Management Company will take place following the transfer of the play area, and land surrounding it, to the Town Council.

2. Chantry Fields Former Public Conveniences – Building work will be completed by the end of the month. Prospective users of the facility will be contacted to establish their needs and what they already have available, to offset the Town Council’s fitting costs. The costs for line connection/rental and various options for broadband provision will be investigated. Specification and costing for flooring and heating will also be investigated. It may be possible to off-set some of these costs as the result of savings made at the conversion stage.

3. War Memorial - Quotations are being obtained for the following options -

a. Clean and restore the memorial and leave in its current location.

b. Clean and restore the memorial and relocate it to a more prominent position in the middle of the High Street car park.

c. A new memorial, to be located at the entrance to the High Street car park, where the D flower bed is now situated.

4. CCTV Cameras and monitoring equipment –A second quotation is being obtained for the replacement of the monitoring equipment in the control room, and for routine maintenance of the CCTV Cameras, under the terms of a Service Level Agreement.

5. Community Hub- A meeting took place on Friday 19^th November, with representatives from the Town, District and County Councils in attendance. The Town Council’s Working Party will be presenting a report, containing recommendations, to the December meeting of the Full Council.

6. BMX Bike Jumps- On open spaces land at the Ham Farm Development - a pre planning application enquiry has been submitted to NDDC. A response is awaited. A design proposal for a simple layout for an inline triple jump with each jump 1.2m high will be presented to the January meeting of the General Purposes Committee.

October 2010

1. Boundary Wall Garden of Remembrance – Quotes have been obtained for the removal of the broken stones and funding of £300-00p has been approved. Those memorial stones which have decipherable names on them will be retained and photographed. They will be used to form a retaining wall, for a raised flower bed, in the bottom right hand corner of the Garden of Remembrance.

2. Grit Bins. Eleven grit bins have been received and will be installed at identified locations before the end of October in conjunction with DCC Highways as the bins will need to be filled with grit immediately on deployment. DCC Highways has confirmed that it will accept responsibility for filling and replenishment.

3. Lodden Fields – Nothing further to report from last month when members were informed of some progress, with the process underway to wind up the Management Company, following the agreement by Banner Homes to lift the restrictive covenant on the play area, and land surrounding it, to enable the freehold transfer to be completed.

4. Chantry Fields Former Public Conveniences – The successful contractor has been instructed to proceed following agreement on the amendments to the internal layout. Cllr Stewart has agreed to act as the Project Manager.

5. War Memorial - A further meeting has been arranged for 26^th October to consider, and agree, the wording of a public consultation leaflet identifying the various options. The intention is to circulate the leaflet in conjunction with the start of the poppy appeal on the 30^th October.

6. Festive Lighting - The Working Party met on the 7^th October with a report containing the estimated cost for the trees and lighting for the 2010 festive season presented to the October meeting of the Policy and Resources Committee.

7. CCTV Cameras and monitoring equipment – An update from PC Chris Nutt was presented to the October meeting of the Policy and Resources Committee. The maintenance contractor will now be asked to provide proposals for dealing with the remaining faults.

12. Allotment and Burial provision – The Working Party has reviewed fees and charges from April 2011 onwards,. A report containing recommendations for increases in burial charges was approved at the October meeting of the General Purposes Committee.

September 2010

1. Boundary Wall Garden of Remembrance - The members of the General Purposes Committee viewed the headstones during the August site visits. A large pile of broken headstones, from the 19^th Century, currently placed in the bottom right hand corner of the cemetery, will need to be removed prior to re-building the section of the boundary wall. Members also viewed complete headstones, most of them with unidentifiable inscriptions, placed against the boundary wall, which need to be removed to prevent further movement in the wall. Quotes are being obtained for the removal of the broken stones. Those memorial stones which have decipherable names on them will be retained and photographed. They will be used to form a retaining wall, for a raised flower bed, in the bottom right hand corner of the Garden of Remembrance. Work on the boundary wall has commenced.

2. Grit Bins. Eleven grit bins have been received and will be installed at identified locations during October in conjunction with DCC Highways as the bins will need to be filled with grit immediately on deployment. DCC Highways has confirmed that it will accept responsibility for filling and replenishment.

3. Lodden Fields – At last some movement on this matter with the process underway to wind up the Management Company, following the agreement by Banner Homes to lift the restrictive covenant on the play area, and land surrounding it, to enable the freehold transfer to be completed. Quotations for one off, and ongoing, maintenance were presented to the March 2010 meeting of the Policy and Resources Committee. The successful contractor will be notified as soon as the transfer has been completed. In the meantime the area is deteriorating due to a complete lack of maintenance this year.

4. Chantry Fields Former Public Conveniences – The successful contractor has been instructed to proceed following agreement on the amendments to the internal layout.

5. Prowting Homes Site - Further information on the outcome of negotiations, between NDDC and Persimmon Homes, for the adoption of the land and repairs to the footway to Wavering Lane is still awaited.

6. NDDC Open Spaces Land as per Table 2 of the Land Acceptance Document – A report was presented to the August meeting of the Policy and Resources Committee. A meeting of the Open Spaces Working Party now needs to be arranged, to establish if the Community Partnership wishes to take on the full responsibility for the future management of these areas of land, under the terms of a lease agreement, or if it wishes to work in partnership with Town Council, possibly by appointing representatives to a Land Management Working Party.

7. Stalbridge Service Level Agreement - The draft agreement from April 2011 onwards was presented to the September meeting of the Policy and Resources Committee. The document will be submitted for consideration by Stalbridge Town Council following ratification of the committee report by Full Council.

8. Staffing and Work Resourcing Review - A staffing review will be carried out as soon as the outcome of the Stalbridge Service Level Agreement renewal is known. The intention of the review is to identify the most cost effective way to resource the workload, including additional grounds maintenance, from April 2011 onwards. A report will be presented to a meeting of the Staff and Salaries Committee. The objective will be to retain the employment costs budget at its current level for the FY 2011-2012.

9. War Memorial - Cllr David Walsh and the Office Manager attended a seminar at Bristol on the 9^th September. Working Party representatives also visited the monumental mason at Dorchester, currently working on the memorial commissioned by the Devon and Dorset Regiment Association, for placement at the Somme Battlefield in northern France. A Working Party report was presented to the September meeting of the Policy and Resources Committee. A further meeting has been arranged for 26^th October.

10. Festive Lighting - The Working Party met on the 2^nd September with a report presented to the September meeting of the General Purposes Committee. Good progress has been made with the arrangements for the 2010 festive lighting. A further meeting has been arranged for 7^th October.

11. CCTV Cameras and monitoring equipment - There was a presentation at the September meeting of the Policy and Resources Committee, following a review of the existing contract, for the repair and maintenance of the CCTV Cameras and monitoring equipment. Further consideration will be given to this matter at the October meeting of the committee with recommendations submitted to the precept meeting for funding approval.

12. Allotment and Burial provision – The Working Party reviewed fees and charges from April 2011 onwards, at a meeting to be held prior to tonight’s Full Council meeting. A report containing recommendations will be presented to the October meeting of the General Purposes Committee.

Archive

Monthly Officers report to members