Gillingham Town Council

Model Publication Scheme

Home >> Policy and Administration

Information available from Gillingham Town Council under the Model Publication Scheme

Class1 – Administration, Membership and contact details	How information can be obtained	Cost per sheet Black and white
Contact details for the Town Clerk and administrative staff	Website, notice boards Chamber of Trade Directory Gillingham Library
Location of Town Hall and details of opening hours	Website, notice boards Chamber of Trade Directory Gillingham Library
Full Council and Committee membership	Website Hard Copy Gillinngham Library	5p
Contact details for Town Council members	Website Hard Copy Gillingham Library	5p
Working Party membership	Website Hard Copy	5p
Town Council representation on organisations	Website Hard Copy	5p
Staffing structure	Website Hard Copy	5p

Class 2 – Expenditure and Financial Control	How information can be obtained	Cost per sheet Black and white
Annual return form and report from the External Auditor	Website Paper Copy	5p
Quarterly Internal Auditor reports	Hard Copy	5p
Annual budget	Website Paper Copy	5p
Annual Precept	Paper Copy	5p
Borrowing Approval letter (Public Works Loan )	Paper Copy	5p
Financial Regulations	Website Paper Copy	5p
Grants Awards	Paper Copy	5p
List of current contracts awarded and value of contract	Paper Copy	5p
Members Expenses	Paper Copy	5p

Class 3 – Strategies, Protocols, Forward Planning, Performance Indicators and Reviews	How information can be obtained	Cost per sheet Black and white
Gillingham Area Acton Plan 2003 -2008( produced by the Community Partnership)	Hard Copy	5p
Reports to the Annual Town Meeting	Website Hard Copy	5p
Quality status reports to Full Council (Preparation of application is in progress)	Website Hard Copy	5p
Protocol for land transfer directly to Gillingham Town Council	Website Hard Copy	5p
Protocol for land transfer into the Gillingham Open Spaces Land Bank Trust	Website Hard Copy	5p
Preparation of a Town Design Statement	Contact the Town Clerk
Review of the Gillingham Area Action Plan	Contact the Town Clerk
Additional allotment land	Contact the Town Clerk
Future Burial provision	Contact the Town Clerk

Class 4 – Decision Making	How information can be obtained	Cost per sheet Black and white
Schedule of Full Council and Committee meetings	Website, Hard Copy Gillingham Library	5p
Agendas for meetings	Notice Boards, Website, Hard Copy, Gillingham Library	5p
Minutes of meetings – excluding any information that is properly regarded as private to the meeting.	Website, Hard Copy, Gillingham Library	5p
Reports presented to Committee and Full Council meetings - excluding any information that is properly regarded as private to the meeting.	Hard Copy	5p
Responses to consultation papers	Hard Copy	5p
Responses, from the Development Control Recommendations Committee, to planning applications	Included in the minutes for committee meetings	5p

Class 5 – Policies and Procedures	How this information can be obtained	Cost per sheet Black and white
Standing Orders Committees Terms of Reference Working Parties Terms of Reference Delegated authority in respect of officers Code of Conduct	Website, Hard Copy Website, Hard Copy Website, Hard Copy Website, Hard Copy Website Hard Copy	5p 5p 5p 5p 5p
Policies and procedures for the provision of local services Policies and procedures for the employment of staff: Health and safety policy Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy	5p 5p 5p 5p 5p 5p 5p
Information security policy	Hard Copy	5p
Records management policies (records retention, destruction and archive)	Hard Copy	5p
Data protection policies	Hard Copy	5p
Schedule of charges for the publication of information)	Hard Copy	5p

Class 6 – Lists and Registers	How this information can be obtained	Cost per sheet Black and white
Burials Register	Contact the Town Clerk
Assets Register	Hard Copy	5p
Allotment waiting list	Hard Copy	5p
Disclosure log for information that has been provided in response to requests;	Hard Copy	5p
Members Attendance Register	Hard Copy	5p
Register of members’ interests	Hard Copy	5p
Register of gifts and hospitality	Hard Copy	5p

Class 7 – Services Provided	Further information can be obtained from	Cost per sheet Black and white
Letting of Civic Hall and meetings room, including kitchen facilities	Website, Town Clerk
Maintenance of burial grounds, including St Mary’s Churchyard, Garden of Remembrance and Wesley Gardens	Town Clerk
Provision of Allotments	Town Clerk
Maintenance of Harding’s Lane recreation field and play area	Town Clerk
Maintenance of local play areas at Hyde Road, Lodbourne Green, the Gillings at Wyke and Cresscombe at Peacemarsh	Town Clerk
Maintenance of recreational and amenity land in the town	Town Clerk
Maintenance of public seating	Town Clerk
Provision and emptying Litter bins in the Town Ward	Town Clerk
Street cleaning in the Town Ward	Town Clerk
Cleaning and maintenance of the High Street Public conveniences	Town Clerk
Agency Agreements with other Town and Parish Councils	Website
Service Level Agreements with District and County Councils	Website

Additional Information	Available from	Cost per sheet Black and white
Emergency Plan for flooding	Town Clerk	5p
Risk Assessment for Town Hall	Town Clerk	5p
Town Hall fire alarm and emergency lighting systems	Town Clerk	5p
Letting Agreements for Civic Hall and Conference Room	Town Clerk	5p

SCHEDULE OF CHARGES

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @5p per sheet (black & white)	Actual cost *
	Photocopying @10p per sheet (colour)	Actual cost*

	Postage	Actual cost of Royal Mail standard 2^nd class

* the actual cost incurred by the public authority

Copyright 2010 Gillingham Town Council.