Model Publication Scheme

Information available from Gillingham Town Council under the Model Publication Scheme

Class1 – Administration, Membership and contact details

How information can be obtained

Cost per sheet

Black and white

Contact details for the Town Clerk and administrative staff

Website, notice boards
Chamber of Trade Directory
Gillingham Library

 

Location of  Town Hall  and details of  opening hours

Website, notice boards
Chamber of Trade Directory
Gillingham Library

 

Full Council and Committee membership

Website
Hard Copy
Gillinngham Library

5p

Contact details for Town Council members

Website
Hard Copy
Gillingham Library

5p

Working  Party membership

Website
Hard Copy

5p

Town Council representation on  organisations

Website
Hard Copy 

5p

Staffing structure

Website
Hard Copy 

5p

Class 2 – Expenditure and Financial Control

How information can be obtained

Cost per sheet

Black and white 

Annual return form and report from the External Auditor

Website
Paper Copy

5p

Quarterly Internal Auditor reports

Hard Copy

5p

Annual budget

Website
Paper Copy

5p

Annual Precept

Paper Copy

5p

Borrowing Approval letter (Public Works Loan )

Paper Copy

5p

Financial Regulations

Website
Paper Copy

5p

Grants Awards

Paper Copy

5p

List of current contracts awarded and value of contract

Paper Copy

5p

Members Expenses

Paper Copy

5p

     

Class 3 – Strategies, Protocols,  Forward Planning, Performance Indicators and  Reviews

How information can be obtained

Cost per sheet

Black and white 

Gillingham Area Acton Plan 2003 -2008( produced by the Community Partnership)

Hard Copy

5p

Reports to the Annual Town Meeting

Website
Hard Copy

5p

Quality status reports to Full Council  (Preparation of application is  in progress)

Website
Hard Copy

5p

Protocol for land transfer directly to Gillingham Town Council

Website
Hard Copy

5p

Protocol for land transfer into the Gillingham Open Spaces Land Bank Trust

Website
Hard Copy

5p

Preparation of a Town Design Statement

Contact the Town Clerk

 

Review of the Gillingham Area Action Plan

Contact the Town Clerk

 

Additional allotment land

Contact the Town Clerk

 

Future Burial provision

Contact the Town Clerk

 
     

Class 4 – Decision Making

How information can be obtained

Cost per sheet

Black and white

Schedule of Full Council and Committee meetings

Website,  Hard Copy
Gillingham Library

5p

Agendas for  meetings

Notice  Boards, Website, Hard Copy, Gillingham Library

5p

Minutes of meetings – excluding any information that is properly regarded as private to the meeting.

Website, Hard Copy, Gillingham Library

5p

Reports presented to Committee and Full Council meetings - excluding any information that is properly regarded as private to the meeting.

Hard Copy

5p

Responses to consultation papers

Hard Copy

5p

Responses, from the Development Control Recommendations Committee, to planning applications

Included in the minutes for committee meetings

5p

 

Class 5 – Policies and Procedures

How this information can be obtained

Cost per sheet

Black and white

Standing Orders
Committees Terms of  Reference
Working Parties Terms of  Reference
Delegated authority in respect of officers
Code of Conduct

Website,  Hard Copy
Website,  Hard Copy
Website,  Hard Copy
Website,  Hard Copy
Website   Hard Copy

5p
5p
5p
5p
5p

Policies and procedures for the provision of local services
Policies and procedures  for the employment of staff:
Health and safety policy
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard Copy
Hard Copy
Hard Copy
Hard Copy
Hard Copy 

5p
5p
5p
5p
5p
5p
5p

Information security policy

Hard Copy

5p

Records management policies (records retention, destruction and archive)

Hard Copy

5p

Data protection policies

Hard Copy

5p

Schedule of charges for the publication of information)

Hard Copy

5p 

Class 6 – Lists and Registers

How this information can be obtained

Cost per sheet

Black and white

Burials Register

Contact the Town Clerk

 

Assets Register

Hard  Copy

5p

Allotment  waiting list

Hard Copy

5p

Disclosure log  for information that has been provided in response to requests;

Hard Copy

5p

Members Attendance Register

Hard Copy

5p

Register of members’ interests

Hard Copy

5p

Register of gifts and hospitality

Hard Copy

5p

     

Class 7 – Services Provided

Further information can be obtained from

Cost per sheet

Black and white

Letting of Civic Hall and meetings room, including kitchen facilities

Website, Town Clerk

 

Maintenance of burial grounds, including St Mary’s Churchyard,  Garden of Remembrance and Wesley Gardens

Town Clerk

 

Provision of Allotments

Town Clerk

 

Maintenance  of Harding’s Lane recreation field and play area

Town Clerk

 

Maintenance  of local play areas at Hyde Road, Lodbourne Green, the Gillings at Wyke and Cresscombe at Peacemarsh

Town Clerk

 

Maintenance of recreational and amenity land in the town

Town Clerk

 

Maintenance of public seating

Town Clerk

 

Provision and emptying Litter bins in the Town Ward

Town Clerk

 

Street cleaning in the Town Ward

Town Clerk

 

Cleaning and maintenance of the High Street Public conveniences

Town Clerk

 

Agency Agreements with other Town and Parish Councils

Website

 

Service Level Agreements with District and County Councils 

Website

 

Additional Information

Available from

Cost per sheet

Black and white

Emergency Plan  for flooding

Town Clerk

5p

Risk Assessment for Town Hall

Town Clerk

5p

Town Hall fire alarm  and emergency  lighting systems

Town Clerk

5p

Letting  Agreements for Civic Hall and Conference Room

Town Clerk

5p

SCHEDULE OF CHARGES 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @5p per sheet (black & white)

Actual cost *

 

Photocopying @10p per sheet (colour)

Actual cost*

     
 

Postage

Actual cost of Royal Mail standard 2nd class

* the actual cost incurred by the public authority