Day to Day Operations

The Town Clerk has overall responsibility for all areas of responsibility relating to the day to day operations of Gillingham Town Council. The Town Clerk, as the Proper Financial Officer, retains personnel responsibility for all financial matters including payments, payroll, and the production of quarterly financial statements and annual accounts. Administrative duties including the preparation of agendas, minutes for meetings and correspondence are delegated to the Office Manager. An Administrative Assistant acts as the Receptionist and Mayors Secretary and also provides administrative support.

To meet the demands of a an increasing workload, due to the transfer of the responsibility for street cleaning, and the management of the public conveniences, from North Dorset District Council, combined with the taking over of the maintenance of a number areas of amenity and recreational land around the town on a cost recovery basis, as the first stage in the transfer process from the District Council, a restructuring of the Town Councils workforce was carried out during March 2007. The purpose of this restructuring was to ensure that all members of staff had a manageable workload, in balance with the hours they were contracted to work, and at the same time keeping the annual running costs under control without exceeding the budgeted amount for staff wages and salaries for the FY 2007-2008. The restructuring resulted in the separation of the administrative and operational roles, formerly the delegated responsibility of the General Manager. This was achieved by the by the promotion of the head of the outside ground staff team to the position of Works Manager, with the former General Manager taking on the role of Office Manager.

The horticultural staff maintains the Cemetery, Garden of Remembrance, Hardings Park, St Mary’s Churchyard,Wesley Gardens and play/open space areas.

The Town Council maintains and carries out daily visual and weekly recorded inspections of the main play area at Hardings Park and a further eleven local play areas around the town.

More information on play areas and open spaces can be found on the Home page top menu link.